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Stay on top of your to-dos

Capture, organize, and track your to-dos with Google Tasks – right in the Google apps you use daily.

Try Tasks for work

A pop-up window appears when a user clicks on “My Tasks”, which shows a checklist of tasks to be done, and when they are due.

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FAQs

Manage your to-dos where you’re already working

Stay focused and keep track of your tasks directly in Gmail, Calendar, Chat, and Docs.

A work calendar with a new task called “Build out pitch deck” is being added on Monday, January 20, at 9am.

A pop-up window opens from within Gmail to show a new task being added to this week’s to-dos, based on an email called “Review pitch presentation”.

In Google Docs, a team task tracker assigns Lauren Roberts the task called “Read over the latest PRD and leave comments where applicable”.

A pop-up opens from within Google Chat to show active and completed tasks assigned to you and your team.

Track tasks in Google Calendar

Add a date and time to any task, and it automatically appears in your Google Calendar – plus, you’ll get reminders to help you stay on track and in control of your day. You can also add a duration and mark yourself as busy to avoid interruptions.

Add a task without leaving Gmail

Turn an email into a to-do so it doesn’t slip through the cracks. After you create a task from an email, you can easily click back to the original message to remind yourself about the context.

Delegate tasks in Google Docs

Premium feature

This feature is available on some Google Workspace Business and Enterprise plans.

Tasks assigned in a shared document automatically populate the assignee’s task list, ensuring clear responsibilities and continuous group progress.

Create and assign to-dos in Google Chat

When you’ve created a space in Google Chat for your team project, you can assign tasks to teammates in the space, set deadlines, and track progress. It’s a simple way to stay organized and keep your team moving forward together.

Organize your tasks, your way

Simple tools to stay on top of everything.

A reminder pops up in Google Calendar to show pending tasks in the past 30 days, and a notification pops up on a mobile phone to show a bill payment reminder.

Set reminders to stay on track

You can add a date or time to your task to get reminders to complete it. For extra help with staying on track, nudges will surface reminders that will continue to prompt you until a task is completed.

Set tasks to repeat automatically

If you have recurring tasks – like sending a weekly recap or submitting a monthly expense report – you can set them to repeat daily, weekly, monthly, or annually. Stay on top of your ongoing to-dos without manually adding them each time.

A pop-up window enables the user to set the task called “Update budget tracker” to repeat every week at 9:30am, starting on May 23.

Google Calendar UI displaying an open task card for "Finalize presentation" overlaying the weekly grid view.

Schedule time for your to-dos

Block off time to work on a task directly from your calendar. You can also customize visibility and mute notifications or auto-decline meetings, helping you stay focused on your heads-down work.

Categorize and prioritize to-dos

Use separate task lists for different jobs, topics, or clients. Plus, prioritize your tasks by marking the most important ones with a star so they’re easy to find.

Separate task lists are set up for Project Orion, Planning, and Admin. A task called “Confirm meeting time” has been starred within Project Orion to make it easier to find.

Task list shown on both a mobile phone and on a computer screen, with both lists synced and exactly the same.

Jot it down, wherever you are

Add and manage your tasks whether you're at your desk or on the move. Your tasks are synced across devices when you’re logged into the same Google Account, so you can seamlessly transition from your phone to your computer without missing a beat.

Curious about Google Tasks?

Take a look at our FAQs to learn more.

You can access Google Tasks in a few different ways. You can visit tasks.google.com in your web browser, or quickly access it in the side panel of Workspace apps like Gmail, Calendar, Chat, and Drive. You can also create a task in Google Calendar by clicking on an empty spot on your calendar, or by opening Tasks in Calendar in the top right of Google Calendar. Learn more about how to access Google Tasks.

Yes! As long as you're signed in with the same Google Account, your tasks and task lists will automatically sync across your computer, phone, and tablet devices.

Tasks with dates will automatically appear on your Google Calendar. You can also create and manage tasks directly in Google Calendar, helping you see your commitments and to-dos all in one place.

To enable notifications for a task, add both a specific date and time. Tasks with dates and times will automatically appear on your Google Calendar. On web, Google Calendar will send notifications based on your notification settings. On mobile, you will get push notifications from your phone. Learn more about how to use notifications with Google Tasks.

You can organize your tasks in many different ways. Create separate task lists for different projects or categories, like “Work” or “Personal”. For larger tasks, you can break them down into smaller steps by adding subtasks under a main task. Within a list, you can manually reorder tasks by dragging and dropping them into your preferred order. Star important tasks to help them stand out. Learn more about how to organize tasks.

Conquer your to-dos with Google Tasks

Try Tasks for work